Unified purchase and sales ledger.
Every purchase and sale registers in one central ledger complete with tax treatments, channel fees, and net margins. Ready for your accountant without manual data entry.
Every sale recorded, every invoice generated, and tax calculated as you go.
Completed orders generate the documentation your buyer requires: an itemised invoice for businesses or a formal receipt for private collectors. Applicable tax treatments calculate automatically based on destination and purchase history, while original supplier invoices remain permanently attached to the watch record.
Free plan, no card needed.
- Invoices and receipts generated directly from completed orders
- Standard VAT, reverse charge, export, and margin scheme calculated automatically
- Supplier invoices and purchase agreements attached to each watch file
- Itemised quarterly exports prepared for your accountant
Trade invoicing software and accounting responsibilities.
Worldwatch operates as a dedicated invoicing and inventory recording module. Calculations for VAT treatments, margin scheme margins, and landed costs are generated from transaction records entered on the platform. Formal bookkeeping entries, statutory annual accounts, and tax advice remain the professional responsibility of your independent accountant or tax adviser.
Prefer to call? Reach us on +31 (0)20 26 16 913
A watch, from acquisition to quarterly ledger.
Follow a Rolex Explorer through your inventory and accounting workflow. Every document, cost, and tax calculation transfers from the step before it, eliminating manual bookkeeping.
Bought
2 OctoberThe supplier invoice is logged and attached to the watch record, with reclaimable VAT recorded.
Example: a Rolex Explorer 214270 bought from Hartmann Horloges B.V. for €6,520, with €1,369 VAT reclaimed, saved as purchase invoice PI-2026-0093. Sold
14 OctoberThe buyer is an EU business, so the invoice generates at 0% VAT with reverse charge applied.
Example: the sales invoice made from the order, to Uhrenhaus Keller GmbH, under reverse charge, invoice WW-2026-0412, €7,450. Paid
16 OctoberTwo payments recorded against the order. The invoice status updates to paid once the full balance settles.
Example: two payments, €4,000 by bank transfer and €3,450 by card, paying the €7,450 invoice in full. Filed
In the quarterThe transaction registers in your fourth-quarter ledger with profit and tax lines ready for export.
Example: the sale in the Q4 2026 ledger with €930 profit, no VAT due under reverse charge and €1,369 input VAT to deduct.
Platform view. Names, numbers and figures shown are examples.
Would you like to test Books with last month’s transactions?
Book a 20-minute call. We will take three of your recent sales through Books with you, from initial order to ledger export.
Prefer to call? Reach us on +31 (0)20 26 16 913
Invoices formatted for direct accounting submission.
Generated automatically upon order completion, issued directly to the buyer, and preserved permanently in the transaction record.
Sequential invoice numbering.
Maintain one unbroken series for invoices and receipts, configured to your accountant’s specifications.
Verified VAT credentials.
Buyer VAT credentials are verified before issuing cross-border zero-rated invoices.
Automated statutory wording.
Mandatory tax text for reverse charge, international export, or EU margin scheme included automatically.
Real-time payment reconciliation.
Settlement status tracks incoming payments against the order balance, displaying open amounts instantly.
Complete transaction records maintained in real time.
Purchases, sales revenues, and payment reconciliations recorded across individual watch files and period ledgers.
Set your tax profile once.
Configure your home tax country, international registrations, OSS status, reporting frequency, and margin calculation methods once. Every sales record reads from it.
Purchase invoices stay on the watch.
Upload supplier invoice PDFs directly. Invoice numbers, transaction dates, supplier credentials, and input VAT remain attached to the specific watch record.
Private seller purchase agreements.
Print formal purchase contracts or capture digital signatures on screen when acquiring from private sellers, automatically archived as the official acquisition invoice.
Multi-item supplier invoice allocation.
Worldwatch reads multi-watch supplier invoices and apportions shipping fees and customs duties proportionally across individual inventory records.
Comprehensive payment tracking.
Record settlements via bank transfer, card, or cash across single or split payments. Invoices update automatically to reflect settled amounts and open balances.
Linked credit notes for returns.
Returned watches generate formal credit notes linked to original sales invoices, automatically returning pieces to active inventory.
Would your accountant like to review the ledger export?
Invite your accountant to a 20-minute call. We will review invoice structures, tax configuration settings, and period export formats together.
Prefer to call? Reach us on +31 (0)20 26 16 913
Automated tax calculations applied to every transaction.
Worldwatch evaluates destination jurisdiction, buyer classification, and original acquisition history to apply the appropriate tax treatment: standard VAT, intra-community reverse charge, export exemption, or the EU margin scheme.
| The sale | How you bought it | Treatment | On the document |
|---|---|---|---|
| Private buyer at your counterAmsterdam | From a private seller | Margin scheme | Receipt, VAT not displayed |
| Dealer, VAT credentials verifiedMunich, Germany | From a dealer, VAT reclaimed | Reverse charge | Invoice at 0%, both VAT numbers displayed |
| Collector, shipped abroadZurich, Switzerland | From a dealer, VAT reclaimed | Export, 0% | Invoice with required export declaration |
| Private buyer, shippedAntwerp, Belgium | From a dealer, VAT reclaimed | Belgian VAT through OSS | Receipt with 21% VAT applied |
Four example sales from one dealer in the Netherlands. Your tax profile sets the jurisdictions in which your business holds active VAT registrations.
Clean period ledgers for your accountant.
Download three structured financial files at the close of every period in your preferred language and reporting currency: the general transaction ledger, inventory cost valuation, and quarterly VAT summary.
| VAT and margin scheme, July to September 2026 | Amount |
|---|---|
| Sales VAT at domestic rate | €2,940 |
| Sales VAT in other EU countries, via OSS | €1,512 |
| VAT on the margin | €6,385 |
| Deductible input VAT | −€2,310 |
| Net VAT payable for the quarter | €8,527 |
Ledger for your accountant
Itemised purchases and sales recording applicable tax treatments, channel deductions, and gross margins.
Excel (XLSX) or CSV
Stock valuation
Inventory valuation calculated at cost price across any selected reporting date.
Excel (XLSX) or CSV
VAT and margin scheme
Quarterly tax breakdown detailing standard VAT, margin scheme VAT, and deductible input VAT.
Excel (XLSX) or CSV
Example figures.
Hand over your quarterly books in a single export.
Start a free account and generate invoices from your next sale. At quarter close, your accountant receives an itemised export ready for processing.
Free plan, no card needed.
Works together with
InventoryReference numbers, documentation, photographs, and purchase cost recorded per watch.ChannelsPublish inventory across Chrono24, eBay, custom webshops, and specialised marketplaces from one central ledger.InsightsRevenue, gross margin, stock value, and inventory age calculated automatically from your transactions.
